Main Duties and Responsibilities

The Project Administrative & Outreach Assistant has the following specific duties and responsibilities.

1. Front Desk Management:

▪ Manage the office receptionist area

▪ Professionally attend to visitors, partners & project young women

▪ Support project administrative work as stipulated by ISSD Uganda code of conduct.

▪ Receive incoming and Outgoing mails on behalf of the project

▪ Support and disseminate communications in a timely and ethical manner

▪ Maintain a safe and clean working space

2. General Administration Management:

▪ Manage office operations including ensuring cleanliness of the office, preparation for meetings and tidiness within offices.

▪ Manage & monitor office supplies stock, receive all procured items, update the stores records and handle shortages while maintaining updated, accurate and valid project stores records.

▪ Organize a filing system for important and confidential company & project documents under your docket ▪ Maintain the project’s organizational travel plan and update the schedules accordingly

▪ Support the Administrative preparation of Audit

▪ Support the project to arrange travel and accommodation as per approved requests

▪ Support the project staff with filing e.g. program documents, photocopies and scanning of documents

. ▪ Maintain the office and keep the equipment in check

▪ Any other duties as will be assigned by the supervisor

3. Support for youth engagement and skilling activities planned

▪ Distribute youth skilling adverts, flyers, and other promotional materials in targeted communities, institutions and public places

▪ Collect completed youth application forms and maintain a physical record of all submissions

▪ Respond to inquiries about skilling opportunities, providing clear and accurate information on the eligibility criteria, application procedures, available skilling options, queries or concerns from applicants and their families

▪ Build and maintain positive relationships with local leaders, youth groups, and community resource persons to boost project visibility

▪ Support entry of applicant and trainee data into the project database accurately and promptly while follow guidelines set by Enabel and the rest of the project team

▪ Generate summary reports on applications, participant demographics, and trainee attendance in activities and gather participant feedback

▪ Maintain confidentiality and comply with data protection requirements

▪ Support planning and on-site logistics for skilling workshops, including venue booking, catering arrangements, and participant registration

▪ Prepare and distribute training materials

▪ Support monitoring and evaluation activities such as follow-up phone calls to trainees

▪ Perform any other related tasks assigned to enhance project efficiency

To oversee and coordinate daily operations at the recycling hub, ensuring compliance with company and regulatory standards, maintaining the quality of materials received and processed, managing inventory, and providing administrative and HR support. The role ensures operational efficiency, timely reporting, and effective communication across departments to achieve the hub’s production and quality targets. Key Responsibilities • Ensure adherence to company, statutory, and regulatory policies and standards. • Collaborate daily with Recycling Supervisors and the Managing Director to review performance, address challenges, and improve processes. • Oversee sorting and baling of PET scrap bottles on the same working day of receipt, ensuring quality standards are met. • Monitor and report on supplier material quality, driving continuous improvement initiatives. • Prepare and analyze operational reports, including supply reports, supplier accounts, and material receipts. • Track stock levels, coordinate procurement, and manage inventory storage and issuance. • Oversee preparation of payment approvals, invoices, and GRNs, ensuring timely processing by accounts. • Support HR with staff evaluations, payroll preparation, and basic administrative tasks. • Maintain clear communication with all departments and ensure company updates are effectively shared. • Uphold company integrity and perform other duties as assigned. 

VMS Analysts will be responsible for enhancing driving performance, improving road safety, and ensuring compliance across both Company and contractor operations.

Roles and Responsibilities

• Improve driving performance.
• Monitor and analyze data from in-vehicle monitoring systems (IVMS)/vehicle tracker systems.
• Serves as subject matter expert for vehicle data recorder data interpretation.
• Conduct quantitative and qualitative assessments to identify risks associated with heavy and light vehicle operations.
• Involves assets in developing action plans as needed.
•  Conduct assessments and provide support for driving safety activities for Company drivers.
• Monitor incident trends and perform root cause investigations.
• Present findings and safety trend analysis reports to management and other audiences.
• Monitor/research new/existing government regulations and interpret the impact on the region.
• Develop and deliver presentations regarding road safety performance.
• Share/gain logistics best practices.
• Assist in monitoring and improving the Company’s contractor road safety performance.

Qualifications, Experience, and Skills

• Diploma in Information Technology, Transport, or Logistics is preferred but not mandatory.
• Safety training is required.
• 1–2 years of relevant experience in transportation, logistics, road safety, or fleet monitoring.
• Experience in transportation, logistics, and/or road safety is highly desirable.
• Hands-on experience with fleet monitoring systems, particularly IVMS.
• Excellent communication, reporting, and analytical skills.
• Flexibility to work different shifts

Duties and Responsibilities

1. Financial Documentation:

• Collect, review, and maintain accurate financial documents, including invoices, receipts, and payment records.
• Ensure that all financial transactions are properly documented and recorded.

1. Transaction Processing:

• Assist in processing financial transactions, including payments, receipts, and journal entries.
• Ensure that all transactions are accurately recorded and compliant with financial regulations.

1. Financial Reporting:

• Assist the Chief Finance Officer in preparing financial reports, including program accounts and donor reports.
• Ensure that financial reports are accurate, complete, and submitted on time.

1. Financial Record-Keeping:

• Maintain accurate and up-to-date financial records, including ledgers, journals, and other financial documents.
• Ensure that financial records are properly filed and easily accessible.

1. Compliance and Audit Support:

• Ensure that financial transactions and records comply with financial regulations and donor requirements.
• Provide support to the Chief Finance Officer during audits and financial reviews.

Risk Assessment and Mitigation

• 
  
• Diploma or degree in accounting or a related field.
• 
  
• At least 1-2 years of experience in accounting or a related field.
• 
  
• Basic knowledge of accounting principles and financial regulations.
• 
  
• Proficiency in accounting software (e.g., QuickBooks, Xero).
• 
  
• Excellent analytical, organizational, and communication skills.
• 
  
• Ability to work independently and as part of a team.

Preferred Qualifications

• 
  
• Experience working with non-profit organizations or similar entities.
• 
  
• Familiarity with donor reporting and compliance requirements.
• 
  
• Certification in accounting (e.g., ACCA, CPA).

What We Offer

• 
  
• Competitive salary.
• 
  
• Opportunity to work with a dynamic and innovative organization.
• 
  
• Collaborative and supportive work environment.

Duties and Responsibilities

1. Programme Implementation:

• Ensure the Audio Production Skilling and Training program is implemented according to plan.
• Coordinate with trainers, mentors, and other stakeholders to deliver high-quality training.

1. Participants Onboarding and Management:

• Onboard participants to the program, ensuring they have a smooth transition.
• Manage participant profiles, including tracking progress, attendance, and feedback.

1. Budget Management:

• Track and manage budget expenditures for the program, ensuring financial sustainability.
• Prepare and submit financial reports to the Program Manager.

1. Data Collection and Analysis:

• Collect and analyze data on program participants, including demographics, progress, and outcomes.
• Use data to inform program improvements and report on program impact.

1. Audio Production Support:

• Assist in setting up and maintaining audio production equipment and software.
• Provide technical support to participants during training sessions.

Requested qualifications

• 
  
• Diploma or degree in audio production, music production or a related field.
• 
  
• At least 1-2 years of experience in program coordination, poetry or a related field.
• 
  
• Strong knowledge of audio production techniques, software, and equipment.
• 
  
• Excellent organizational, communication, and interpersonal skills.
• 
  
• Ability to work independently and as part of a team.

Preferred Qualifications

• 
  
• Experience working with youth or vulnerable groups.
• 
  
• Familiarity with Ugandan music industry and audio production trends.
• 
  
• Certificate in audio production or related field.

What We Offer

• 
  
• Competitive salary.
• 
  
• Opportunity to work with a dynamic and innovative organization.
• 
  
• Collaborative and supportive work environment.

Duties and Responsibilities

1. Programme Implementation:

• Ensure the Fashion Skilling and Training program is implemented according to plan.
• Coordinate with trainers, mentors, and other stakeholders to deliver high-quality training.

1. Participants Onboarding and Management:

• Onboard participants to the program, ensuring they have a smooth transition.
• Manage participant profiles, including tracking progress, attendance, and feedback.

1. Budget Management:

• Track and manage budget expenditures for the program, ensuring financial sustainability.
• Prepare and submit financial reports to the Program Manager.

1. Data Collection and Analysis:

• Collect and analyze data on program participants, including demographics, progress, and outcomes.
• Use data to inform program improvements and report on program impact.

1. Stakeholder Engagement:

• Engage with stakeholders, including participants, trainers, and industry partners.
• Foster relationships with industry partners to support program goals

Requested qualifications

• 
  
• Diploma or degree in Fashion Design, Fashion Management, or a related field.
• 
  
• At least 1-2 years of experience in fashion industry, program coordination, or a related field.
• 
  
• Strong knowledge of fashion industry trends, skills, and best practices.
• 
  
• Excellent organizational, communication, and interpersonal skills.
• 
  
• Ability to work independently and as part of a team.

Key Duties and Responsibilities:

1. Identify and develop a pool of prospects as a long-term source of
2. Identify opportunities and provide market Intelligence on Ordinary Life
3. Develop proposals and Quotations as per the Underwriting
4. Ensure continued service to the Clients by providing requisite Information and
5. Ensure that Budget premium is attained on a weekly, Monthly, Quarterly and Annual
6. Attend all Unit Meetings as set by the
7. Ensure premium collection and therefore
8. Achieve maximum sales profitability by ensuring close of
9. Willing to study COP (CERTIFICATE OF PROFICIENCY IN INSURANCE).

Organization Background:

aBi’s Background: The Agricultural Business Initiative (aBi) was jointly founded by the Governments of Denmark & Uganda in 2010 as a social enterprise that channels development cooperation funding to agribusinesses & agricultural service providers. aBi aims at building a competitive, profitable & sustainable agriculture and agribusiness sector in support of equitable wealth creation in Uganda. The aBi consists of two companies; aBi Finance Ltd a company limited by shares and aBi Development Ltd (formerly aBi Trust) limited by guarantee.

aBi Finance Ltd is an impact investor providing sustainable financing solutions in Uganda’s financial services sector. Its mission revolves around enabling access to agribusiness and green finance, achieved through three key strategies: offering competitively priced liquidity through lines of credit (LoC), mitigating agribusiness finance

risks using the agribusiness guarantee (AG), and bolstering the capabilities of financial services providers through Financial Services Development (FSD) and Business Development Services (BDS).

aBi Development Ltd focuses on increasing agricultural production & value addition by extending matching grants & Business Development Services (BDS) to agribusinesses, farmer organisations & intermediaries to enhance planning & management, production & business infrastructure, as well as upstream & downstream market linkages of producers & agribusinesses.

As part of its expanded programming, aBi Development is partnering with Café Africa Uganda (CAU) and International Women in Coffee Alliance (IWCA) to implement the Empowering Young Women Entrepreneurs in Agriculture Stimulated by Coffee (EYE-C), a five-year program in collaboration with the Mastercard Foundation. The program aims to improve the livelihoods of 300,000 disadvantaged young women through their economic participation in Uganda’s coffee and related value chains. aBi is leading partner onboarding, capacity building, climate-smart investments, and stakeholder engagement to promote inclusive and sustainable value chain development.