Job Title: Finance Officer (1 position) Position reports: Finance Manager Duty station: Kampala Job Purpose Finance Officer plays a vital role in ensuring the financial aspects and accountabilities of the organization are well managed. The fiancé officer also will manage and over the financial operations of the organization, ensure compliance with donor and statutory requirements and support decis...
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Job Title: Finance Officer (1 position) Position reports: Finance Manager Duty station: Kampala Job Purpose Finance Officer plays a vital role in ensuring the financial aspects and accountabilities of the organization are well managed. The fiancé officer also will manage and over the financial operations of the organization, ensure compliance with donor and statutory requirements and support decision making by providing accurate financial information. Job summary The Finance Officer will be responsible for day-to-day financial management, including maintaining financial records, processing payments, preparing financial reports, and supporting both internal and external audits. He/she will support procurement and asset management processes to align with the finance process, donor compliance. He/she will also support NUDIPU member organizations in financial capacity building. Main
Tasks and Responsibilities.
1. Proper management of financial resources
1.1 Protect Organization’s financial assets by ensuring funds are used for the intended purposes in line with the approved budgets, donor agreements, and the organization’s financial policies.
1.2 Provide guidance to staff across all departments following the financial procedures and policies detailed in the financial manual.
1.3 Regularly assess financial performance by comparing actual expenses and income against the approved budget and Identify areas of under or overspending.
1.4 Identify and explain significant variances between actual financial results and budgeted or forecasted figures.
1.5 Prepare and share clear and timely financial reports with finance manager and Director Finance and Administration, offering insights that inform strategic planning.
2.0 Financial Transactions management
2.1 Receive funds from various sources and issue receipts, ensuring all income is recorded and tracked accurately
2.2 Process payments for suppliers, service providers, and program participants promptly by ensuring documentation is complete and correct.
2.3 Verify all payments to ensure that they comply with the approved budgets, have proper authorization, meet donor requirements.
2.4 Monitor and track the collection of membership fees from NUDIPU member organizations and issue invoices accordingly.
3 Accounting and Financial reporting
3.1 Ensure all financial transactions are accurately entered into the accounting system on time ensuring that the financial records remain up-to-date and precise.
3.2 Reconcile the transactions from the organization’s accounting system with specific donor reporting formats.
3.3 Compile and submit detailed and accurate financial reports to donors, adhering to specified guidelines and deadlines.
3.4 Ensure proper management of funds sub granted to other organisation by NUDIPU through close monitoring of their financial transactions.
3.5 Deliver training and mentorship in financial management to NUDIPU’s member organizations to build their capacity for effective grant management and compliance. 4. Logistics, Procurement and Asset Management
4.1 Participate in reviewing and updating the organization’s procurement policies and procedures to improve efficiency and compliance.
4.2 Work closely with the procurement team to ensure that procurement processes are aligned with financial policies and that funds are available before purchases are made.
4.3 Support logistics, procurement and security of NUDIPU’s assets for safety (provide insurance, safe keeping, storage etc.).
4.4 Manage fuel orders and payments and ensure that fuel card balances are regularly updated and reconciled. Other Key
Responsibilities
1. Represent NUDIPU at relevant external forums, workshops, and meetings to share financial insights and updates.
2. Actively participate in planning, budgeting, monitoring, and evaluation processes across NUDIPU programs.
3. Plan and manage own workload in accordance with NUDIPU policies and procedures.
4. Monitor the implementation of planned activities regularly and take action as appropriate.
5. Ensure that resources under your care are properly deployed and utilised.
6. Preparing for meetings and taking minutes during meeting.
7. Offer support to other finance and programme staff whenever possible. In addition to individual respective tasks, all NUDIPU employees are expected:
• To adhere to our organizational values and to actively promote their application amongst colleagues.
• To undertake tasks in a creative, self-driven and innovative fashion.
• To identify and implement additional tasks/ ideas of benefit to the organization (whether directly linked to one’s job or not). The attainment of the above will be reflected in the employee’s appraisal, as well as the achievement of outputs, as described in above
key responsibilities. Education Qualifications
• Minimum of bachelor’s degree in commerce, Finance or Accounting, Business Administration with accounting option.
• Professional Qualification of at least level 111 of a certified accounting qualification such as: ACCA, ACA, and CPA. Industry experience
1. Minimum of 5 years working experience in finance role in NGO /INGO with complex multiple reporting requirement and multiple donor reporting progressively.
2. Experience of managing Programme budget.
3. Experience in using financial systems like QuickBooks, palladium etc.
4. Significant experience in financial monitoring, budgeting systems, internal controls, and audit processes.
5. Demonstrate experience of working with persons with disabilities. Technical Skills
i. Ability to develop and implement financial procedures and controls.
ii. Significant experience in fundraising, and proposal writing skills shall be an added advantage.
iii. Ability to communicate effectively, both in oral and written
iv. Administrative and coordination skills.
v. Computer packages, MS Word, Excel, PowerPoint, etc.
vi. Strong analytical, and problem-solving skills along with the capacity to identify and articulate potential problems and provide possible solutions in a concise and clear manner.
Personal qualities
- Open to change, strategic thinking, results focus, people management, team leadership sense of ethics, integrity, and commitment to NUDIPU's mandate. Able to multitask. Ability to work under pressure. Team player with a positive attitude and flexible mind.
- Communication and Interpersonal skills Ability to understand new issues quickly and make wise decisions. Ability to provide effective feedback. Comfortable working in multi-cultural settings. Writing and oral skills. Effective interpersonal skills to work with colleagues, stakeholders, persons with disabilities and donors.
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